Privacy Policy
Last updated: March 18, 2026
This Privacy Policy explains how Kaynex Technologies collects, uses, and protects your information when you use the Kaynex HRMS application.
1. Interpretation and Definitions
Definitions
- Account: A unique account created to access our Service.
- Application: Kaynex HRMS software.
- Company: Kaynex Technologies.
- Country: Gujarat, India.
- Device: Any device such as mobile, tablet, or computer.
- Personal Data: Any information that identifies an individual.
- Service: The Kaynex HRMS application.
- Usage Data: Data collected automatically while using the Service.
- You: The user of the Service.
2. Data We Collect
Personal Data
We may collect personal information necessary to provide our services.
Usage Data
Includes IP address, browser type, device info, pages visited, time spent, and diagnostic data.
Mobile Data
- Device ID and OS version
- Location (with permission)
- Camera and gallery access (with permission)
3. How We Use Your Data
- To provide and maintain our service
- To manage user accounts
- To communicate updates and notifications
- To improve user experience
- For legal and business purposes
4. Sharing of Data
- With service providers
- With business partners and affiliates
- During business transfers
- With user consent
5. Data Retention
- User account data: up to 24 months after account closure
- Usage data & logs: up to 24 months
Data may be retained longer for legal obligations, dispute resolution, or security purposes.
6. Data Security
We use commercially reasonable methods to protect your data. However, no system is 100% secure.
7. Your Rights
- Access your data
- Update or correct your data
- Request deletion of your data
8. Children's Privacy
Our service is not intended for users under 16. We do not knowingly collect data from children.
9. Third-Party Links
We are not responsible for the privacy practices of third-party websites.
10. Changes to This Policy
We may update this policy periodically. Updates will be posted on this page.